This website is run by Universal Distribution, which is a trading name of Universal Acoustics Ltd.
The purpose of this statement is to inform you that information about you will be collected and how that information will be used.
What information is collected?
If you wish to contact us about our services or to purchase goods or services from us, you may be asked to provide your contact details and other personal information. We collect your information, when you choose to provide it to us, in order to send you information about our services, or to process any orders you may place on our site.
The software on this website records your navigation to, around and from this website.
How will we use the information which we collect?
We may use the information collected from you to process orders, provide you with our services and to promote our services generally, sometimes by sending you information about products and services which we offer.
We will not pass information about you to other organisations without first gaining your express permission to do so.
We endeavour to keep all our records up-to-date. We would therefore be grateful if you would let us know if any of your personal details should change.
If you have any questions regarding this statement or any information we may have about you, please contact us at Unit 4, Park Farm, Tyringham, Newport Pagnell, Milton Keynes, MK16 9ES. Telephone: +44 (0)845 555 1123.
General Data Protection Regulations (GDPR) Statement
Under the new data protection law starting in May 2018 we have a number of lawful reasons that we can use (or 'process') your personal information.
One of the lawful reasons is called 'legitimate interests'.
We process personal information for certain legitimate business purposes, which include some or all of the following:
• to process and fulfil orders placed via this website
• where the processing enables us to enhance, modify, personalise or otherwise improve our services / communications for the benefit of our customers
• to identify and prevent fraud
• to enhance the security of our network and information systems
• to better understand how people interact with our websites
• to provide marketing communications which we think will be of interest to you
• to determine the effectiveness of promotional campaigns and advertising
Whenever we process data for these purposes we will ensure that we always keep your Personal Data rights in high regard and take account of these rights. You have the right to object to this processing if you wish, and if you wish to do so please email Universal Acoustics Please bear in mind that if you object this may affect our ability to carry out tasks above for your benefit.
Your personal data - what is it?
'Personal data' is any information about a living individual which allows them to be identified from that data (for example a name, photographs, videos, email address, or address). Identification can be directly using the data itself or by combining it with other information which helps to identify a living individual (e.g. a list of staff may contain personnel ID numbers rather than names but if you use a separate list of the ID numbers which give the corresponding names to identify the staff in the first list then the first list will also be treated as personal data). The processing of personal data is governed by legislation relating to personal data which applies in the United Kingdom including the General Data Protection Regulation (the 'GDPR') and other legislation relating to personal data and rights such as the Human Rights Act.
Who are we?
This Privacy Notice is provided to you by Universal Distribution.
A description of what personal data we process and for what purposes is set out in this statement.
We will process some or all of the following personal data where necessary to perform its tasks:
• Names, titles, and aliases;
• Contact details such as telephone numbers, addresses, and email addresses;
• Where they are relevant to the services provided by us, or where you provide them to us, we may process information such as gender, age, marital status, nationality, education/work history, academic/professional qualifications, hobbies, family composition, and dependants;
• If provided to us, the personal data we process may include sensitive or other special categories of personal data such as criminal convictions, racial or ethnic origin, mental and physical health, details of injuries, medication/treatment received, political beliefs, trade union affiliation, genetic data, biometric data, data concerning and sexual life or orientation.
How we use sensitive personal data
• We may process sensitive personal data including, as appropriate:
- information about your physical or mental health or condition in order to monitor sick leave and take decisions on your fitness for work;
- your racial or ethnic origin or religious or similar information in order to monitor compliance with equal opportunities legislation;
- in order to comply with legal requirements and obligations to third parties.
• These types of data are described in the GDPR as 'Special categories of data' and require higher levels of protection. We need to have further justification for collecting, storing and using this type of personal data.
• We may process special categories of personal data in the following circumstances:
- In limited circumstances, with your explicit written consent.
- Where we need to carry out our legal obligations.
- Where it is needed in the public interest.
• Less commonly, we may process this type of personal data where it is needed in relation to legal claims or where it is needed to protect your interests (or someone else's interests) and you are not capable of giving your consent, or where you have already made the information public.
Do we need your consent to process your sensitive personal data?
• In limited circumstances, we may approach you for your written consent to allow us to process certain sensitive personal data. If we do so, we will provide you with full details of the personal data that we would like and the reason we need it, so that you can carefully consider whether you wish to consent.
We will comply with data protection law. This says that the personal data we hold about you must be:
• Used lawfully, fairly and in a transparent way.
• Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
• Relevant to the purposes we have told you about and limited only to those purposes.
• Accurate and kept up to date.
• Kept only as long as necessary for the purposes we have told you about.
• Kept and destroyed securely including ensuring that appropriate technical and security measures are in place to protect your personal data to protect personal data from loss, misuse, unauthorised access and disclosure.
We use your personal data for some or all of the following purposes:
• To deliver public services including to understand your needs to provide the services that you request and to understand what we can do for you and inform you of other relevant services;
• To confirm your identity to provide some services;
• To contact you by post, email, telephone or using social media (e.g., Facebook, Twitter, WhatsApp);
• To help us to build up a picture of how we are performing;
• To prevent and detect fraud and corruption in the use of public funds and where necessary for the law enforcement functions;
• To enable us to meet all legal and statutory obligations and powers including any delegated functions;
• To carry out comprehensive safeguarding procedures (including due diligence and complaints handling) in accordance with best safeguarding practice from time to time with the aim of ensuring that all adults-at-risk are provided with safe environments and generally as necessary to protect individuals from harm or injury;
• To promote the interests of the company;
• To maintain our own accounts and records;
• To seek your views, opinions or comments;
• To notify you of changes to our facilities, services, events and staff and other role holders;
• To send you communications which you have requested and that may be of interest to you. These may include information about campaigns, other new projects or initiatives;
• To process relevant financial transactions and payments for goods and services supplied by us
• To allow the statistical analysis of data so we can plan the provision of services
Our processing may also include the use of CCTV systems for the prevention and prosecution of crime.
What is the legal basis for processing your personal data?
We may process personal data if it is necessary to communicate with you and for the performance of a contract with you, or to take steps to enter into a contract. An example of this would be processing your data in connection with an order your have placed with us.
Sometimes the use of your personal data requires your consent. We will first obtain your consent to that use.
Sharing your personal data
This section provides information about the third parties with whom we may share your personal data. These third parties have an obligation to put in place appropriate security measures and will be responsible to you directly for the manner in which they process and protect your personal data. It is likely that we will need to share your data with some or all of the following (but only where necessary):
• Our agents, suppliers and contractors. For example, we may ask a commercial provider to publish or distribute newsletters on our behalf, or to maintain our database software;
How long do we keep your personal data?
We will keep some records permanently if we are legally required to do so. We may keep some other records for an extended period of time. For example, it is currently best practice to keep financial records for a minimum period of 8 years to support HMRC audits or provide tax information. We are permitted to retain data in order to defend or pursue claims. In some cases the law imposes a time limit for such claims (for example 3 years for personal injury claims or 6 years for contract claims). We will retain some personal data for this purpose as long as we believe it is necessary to be able to defend or pursue a claim. In general, we will endeavour to keep data only for as long as we need it. This means that we will delete it when it is no longer needed.
Your rights and your personal data
You have the following rights with respect to your personal data:
When exercising any of the rights listed below, in order to process your request, we may need to verify your identity for your security. In such cases we will need you to respond with proof of your identity before you can exercise these rights.
1) The right to access personal data we hold on you
• At any point you can contact us to request the personal data we hold on you as well as why we have that personal data, who has access to the personal data and where we obtained the personal data from. Once we have received your request we will respond within one month.
• There are no fees or charges for the first request but additional requests for the same personal data or requests which are manifestly unfounded or excessive may be subject to an administrative fee.
2) The right to correct and update the personal data we hold on you
• If the data we hold on you is out of date, incomplete or incorrect, you can inform us and your data will be updated.
3) The right to have your personal data erased
• If you feel that we should no longer be using your personal data or that we are unlawfully using your personal data, you can request that we erase the personal data we hold.
• When we receive your request, we will confirm whether the personal data has been deleted or the reason why it cannot be deleted (for example because we need it for to comply with a legal obligation).
4) The right to object to processing of your personal data or to restrict it to certain purposes only
• You have the right to request that we stop processing your personal data or ask us to restrict processing. Upon receiving the request, we will contact you and let you know if we are able to comply or if we have a legal obligation to continue to process your data.
5) The right to data portability
• You have the right to request that we transfer some of your data to another controller. We will comply with your request, where it is feasible to do so, within one month of receiving your request.
6) The right to withdraw your consent to the processing at any time for any processing of data to which consent was obtained
• You can withdraw your consent easily by telephone, email, or by post (see Contact Details below).
7) The right to lodge a complaint with the Information Commissioner's Office.
• You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.
Transfer of Data Abroad
Any personal data transferred to countries or territories outside the European Economic Area ('EEA') will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union. [Our website is also accessible from overseas so on occasion some personal data (for example in a newsletter) may be accessed from overseas].
If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
Changes to this notice
We keep this Privacy Notice under regular review and we will place any updates on this web page. Please bookmark this page for your future reference. This Notice was last updated in May 2018.
Please contact us if you have any questions about this Privacy Notice or the personal data we hold about you or to exercise all relevant rights, queries or complaints at:
Unit 4, Park Farm, Tyringham, Newport Pagnell, Milton Keynes, MK16 9ES.
Telephone: +44 (0)845 555 1123
You can contact the Information Commissioners Office on: 0303 123 1113 or via email or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.
The following principles apply to the personally identifying information we ask for and that you provide. 'Personally identifying information' is information that individually identifies you, such as your name, physical address or email address.
General use of our site does not require you to submit any personally identifying information.
If you choose to shop with us and/or complete and submit our online contact form, you may provide personally identifying information (typically your name, company name, email address and telephone number) in order for us to process your order and/or respond to your enquiry or comments. This information may be stored on our servers and/or in hard copy, printed form.
No credit/debit card details are stored by us at any time.
Use of Personally Identifying Information
We will always abide by the Data Protection Act 1998. We will only process your personally identifying information in order to provide our services to you. We process your personally identifying information only for specific and limited purposes. We ask only for data that is adequate, relevant and not excessive for those purposes. The purposes for which we may use your personally identifying information are:
We may reply to your enquiry by e-mail or telephone.
We may use your personally identifying information for marketing and market research purposes.
We may use your personally identifying information to help us improve our services and to help resolve any problems.
Disclosure of your Personally Identifying Information
We do not share, sell or distribute your personally identifying information with unrelated third parties, except where we may be required to share or transfer the information in our databases to comply with a legal requirement, for the administration of justice, to protect your vital interests, to protect the security or integrity of our databases or our website, to take precautions against legal liability, or in the event of our sale, merger, re-organisation, dissolution or similar event.
We always aim to maintain the reliability, accuracy, completeness and currency of personally identifying information in our databases and to protect the privacy and security of our databases. However, we will correct, amend or delete any personally identifying information that is inaccurate and notify any third party recipients of the necessary changes.
Changes and Updates to this Policy
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